eLCC Conference Hotel

eLCC_logo2014 Beaver Run Resort and Conference Center

620 Village Road • Breckenridge, CO 80424
970-453-6000970-453-6000

CONFERENCE RATE VALID UNTIL MARCH 16, 2014. Reserve your room now.

Room Types/Price:

Room Conference
Rate
Post Stay Rate 
Fri 4/18/14 & 
Sat 4/19/14
Hotel

119.00

129.00

Studio

119.00

129.00

Colorado Suite

134.00

144.00

One Bedrm Suite

144.00

154.00

One Bedrm Suite – Building 4

159.00

169.00

Two Bedrm Suite

255.00

275.00

Two Bedrm Suite – Building 4

295.00

315.00

Rates do not include Sales Tax and Resort Lodging Fee which totals 17.26% (subject to change).

****Tax Exempt Status: In order to receive tax exempt status sales tax, a copy of the tax exempt certificate is required upon arrival and payment must be made with a company check or credit card. A resort fee of 5% if applied to lodging, food, and beverage charges. *****

TaxExemptAffidavit

Reservations: Attendees can make a reservation by calling 1.800.525.22531.800.525.2253 and identifying themselves as part of the eLCC Conference. The group discount will apply to all reservations by before the cutoff date of March 16, 2014. Rates will apply 3 days prior and 3 days after the conference. There is free internet in the room. Parking charges for Beaver Run Resort Parking area have been waived.

Check in is 4 p.m.

Check out is 11 am

Deposits : A credit card number will be taken from each guest to reserve a room.  Credit card will not be charged.  The remaining balance of the Individual Lodging Reservation shall be due from the member upon arrival.

Cancellations : For cancellations more than seventy two (72) hours of scheduled arrival, the member will be charged a processing fee of thirty five dollars ($35) per reservation. For cancellations made within seventy-two (72) hours of scheduled arrival, the member will be charged for one night’s lodging (room and tax). No shows, early department and or late arrivals are non-refundable.

All members must present a credit card at check-in to establish and guarantee their individual accounts.

Parking charges have been waived for underground parking on the property.

Tax Exempt Status

TaxExemptAffidavit

Individual attendees who will be paying for their guest room charges with a school-issued check will qualify for tax exempt status ONLY if a copy of the valid tax exempt certificate for their organization is presented AND the check provided for payment is written from funds for the same organization noted on the tax exempt certificate.

Here are a few excerpts about some of the more frequent issues:
Determining Exempt Purchases
1. The purchaser must present this number to vendors when making tax – exempt purchases. For each sale, vendors must record this number, date of sale, item(s) or service(s) purchased, and name of the organization. Keep this record for audit purposes.
2. Not all purchases made by tax exempt organizations are nontaxable. [S39-26-704 C.R.S.] You may sell tangible personal property or taxable services tax free ONLY if BOTH of the following conditions are met:
A. If the purchases totals less than $100. (See TaxExemptAffidavit).
If the purchase totals $100 or more: Payment for the item or service must made with the organization’s check or credit card, not via cash or an individual’s check or credit card, and the organization will not be reimbursed by any person(s) for the use or consumption of the item or service.
B. The item or service is used by the organization in conducting regular religious, charitable, scientific, literary, or educational business. This may also include fundraising activities.

Sales to Out-of-State Tax-Exempt Organizations
Such organizations will not have Colorado tax exemption number, and may or may not have a tax exemption number from their home state. Determine whether the sale meets the eligibility criteria for a nontaxable sale, as explained above. If it does, have a representative sign a statement or affidavit such as the sample provided in this FYI (see TaxExemptAffidavit). You may photocopy the sample and keep copies on hand for use when approached by out-of-state groups claiming tax-exempt status.
This procedure places the burden of proof on the organization’s representative and protects the vendor should the department discover that the organization falsely claimed tax-exempt status or that the item or service purchased did not meet either or both of the requirements for tax-exempt sales.

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