eLCC Conference Hotel

 

eLCC 2016 Conference Logo

eLCC 2016 Conference Logo

Beaver Run Resort and Conference Center

620 Village Road • Breckenridge, CO 80424
970-453-6000

CONFERENCE RATE VALID UNTIL MARCH 15, 2016. Reserve your room

 https://bookings.ihotelier.com/bookings.jsp?groupID=1559098&hotelID=97052

The Reservations Department Phone Number is:  #800-525-2253 and your guests just need to reference the “eLCC Conference”

Once again the Bearver Run Resort is taking a credit card to hold the reservation, but attendees will be charged for their stay when they are on-site.

Room Types/Price:

Room Conference
Rate
 
Hotel

107.00

Studio

107.00

Colorado Suite

127.00

One Bedrm Suite

137.00

One Bedrm Suite – Building 4

157.00

Two Bedrm Suite

250.00

Two Bedrm Suite – Building 4

290.00

Rates do not include Sales Tax and Resort Lodging Fee which totals 17.26% (subject to change).

****Tax Exempt Status: In order to receive tax exempt status sales tax, a copy of the tax exempt certificate is required upon arrival and payment must be made with a company check or credit card. A resort fee of 5% if applied to lodging, food, and beverage charges. *****

TaxExemptAffidavit

Reservations: Attendees can make a reservation by calling 1.800.525.2253 and identifying themselves as part of the eLCC Conference. The group discount will apply to all reservations by before the cutoff date of March 13, 2016. Rates will apply 3 days prior and 3 days after the conference. There is free internet in the room. Parking charges for Beaver Run Resort Parking area have been waived.

Check in is 4 p.m.

Check out is 11 am

Deposits : A credit card number will be taken from each guest to reserve a room.  Credit card will not be charged.  The remaining balance of the Individual Lodging Reservation shall be due from the member upon arrival.

Cancellations : For cancellations more than seventy two (72) hours of scheduled arrival, the member will be charged a processing fee of thirty five dollars ($35) per reservation. For cancellations made within seventy-two (72) hours of scheduled arrival, the member will be charged for one night’s lodging (room and tax). No shows, early department and or late arrivals are non-refundable.

All members must present a credit card at check-in to establish and guarantee their individual accounts.

Parking charges have been waived for underground parking on the property.

Note:

  • All preferences for location, views and specific units will be noted, we cannot guarantee such requests.
  • Taxes and fees are subject to change without notice.
  • In order to receive tax exempt status, the tax exempt certificate and tax exempt affidavit must be received 30 days prior to group arrival.  Individuals responsible for their own accommodations will need to present a copy of their tax exempt certificate upon arrival, and pay with a company check or credit card.
  • Groups and individuals exempt from sales tax remain subject to the resort fee, (5.5%) which will be applied to lodging, food, beverage and meeting charges.
  • Wireless internet access is complimentary in all guestrooms.

Tax Exempt Status

TaxExemptAffidavit

Individual attendees who will be paying for their guest room charges with a school-issued check will qualify for tax exempt status ONLY if a copy of the valid tax exempt certificate for their organization is presented AND the check provided for payment is written from funds for the same organization noted on the tax exempt certificate.

Here are a few excerpts about some of the more frequent issues:
Determining Exempt Purchases
1. The purchaser must present this number to vendors when making tax – exempt purchases. For each sale, vendors must record this number, date of sale, item(s) or service(s) purchased, and name of the organization. Keep this record for audit purposes.
2. Not all purchases made by tax exempt organizations are nontaxable. [S39-26-704 C.R.S.] You may sell tangible personal property or taxable services tax free ONLY if BOTH of the following conditions are met:
A. If the purchases totals less than $100. (See TaxExemptAffidavit).
If the purchase totals $100 or more: Payment for the item or service must made with the organization’s check or credit card, not via cash or an individual’s check or credit card, and the organization will not be reimbursed by any person(s) for the use or consumption of the item or service.
B. The item or service is used by the organization in conducting regular religious, charitable, scientific, literary, or educational business. This may also include fundraising activities.

Sales to Out-of-State Tax-Exempt Organizations
Such organizations will not have Colorado tax exemption number, and may or may not have a tax exemption number from their home state. Determine whether the sale meets the eligibility criteria for a nontaxable sale, as explained above. If it does, have a representative sign a statement or affidavit such as the sample provided in this FYI (see TaxExemptAffidavit). You may photocopy the sample and keep copies on hand for use when approached by out-of-state groups claiming tax-exempt status.
This procedure places the burden of proof on the organization’s representative and protects the vendor should the department discover that the organization falsely claimed tax-exempt status or that the item or service purchased did not meet either or both of the requirements for tax-exempt sales.

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